Category: SMSF Accounting

Your guide to
Sorted Basic

Sorted Basic empowers accountants to streamline their SMSF audit workflows by collaborating with Cloudoffis auditors using Auditomation. It enables seamless client data imports from leading accounting software and simplifies audit job creation and submission. Accountants can efficiently generate pre-audit letters in bulk, share signed pre-audit
letters, receive signed post-audit reports via Auditomation, respond to job-specific queries, and track audit job statuses in real time—all within the intuitive Sorted Basic portal.

This guide is designed to help you maximise your Sorted Basic experience.

Introduction to Cloudoffis Sorted Basic

A platform that allows accountants to submit funds for audit, manage queries, and track the progress of the fund with a Cloudoffis Auditor:
More info.

Dashboard Settings

Customise your dashboard to show only relevant tabs:
Dashboard Settings.

Create Additional User

This is only a Quickstart guide to get Funds to Audit, after registration of Sorted:
Guide to adding additional users.

Importing Fund(s)

Please follow the steps to import clients to Cloudoffis:
https://support.cloudoffis.com.au/portal/en/kb/articles/complimentary-portal-for-accountant-connected-with-auditors#Import_Client_Process

Submit a Fund to Auditor

Please follow the steps to submit an audit job to the Auditor:
Submit a Fund to Auditor

Uploading Documents and Sending Fund to Auditor

Documents are transferred from the DMS on your Sorted Connect portal. To send source documents to your auditor, click on “Upload Documents” in the Job Successfully Created screen:
Uploading and sending documents and Sending additional documents.

Resubmit a Fund to Auditor

If there are any changes done in the accounting software after submitting it to Auditor
How to resubmit a fund.

Responding to Audit Queries

If the auditor raises an audit query during their review, the staff member assigned to the audit on the Accounting Portal will receive a notification. The staff member should then log in to their SMSF Sorted account to view the query in full and respond:
How to respond to audit queries.

Sorted Basic Tutorial Video

Video Demonstration – Sorted Basic Portal:
Tutorial video.

Automatically Generated Standard Financial Reports

Reports automatically generated by BGL and submitted to your connected auditor include the following:
– General Ledger
– Investment Income Comparison Report
– Investment Movement Summary Report
– Member Statement
– Operating Statement
– Statement of Financial Position
– Trial Balance

Managing Audit Letters (Pre/Post Audit Letters)

Generate Pre and Post Audit Letters using the templates provided by auditors. Instructions are available here:
Instructions.






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Your guide to Sorted Lite

Sorted Lite, powered by Cloudoffis, is a free workpaper solution that integrates seamlessly with Class Super to enhance your accounting workflow. It simplifies document management, workpaper preparation, data submission for audits, tracking audit progress, and streamlines collaboration with auditors through its query module. This guide is designed to ensure Sorted Lite users get the most out of their experience.

How to activate Sorted Lite in Class

You can activate Sorted Lite by following the steps outlined here:
How to Activate Sorted Lite.

Audit console in Class

The Audit Console page allows Class users to efficiently view all managed funds, track document uploads, workpapers, audit submissions, and manage open queries. More details can be found here:
Audit Console in Class.

Connect your auditor

To connect with your auditor in SMSF Sorted Lite, follow these steps:
How to Connect to an Auditor.

Submitting & re-submitting to auditor & uploading documents

Instructions on how to submit a job to your auditor are available here:
Submitting & Re-submitting an Audit

Before submitting a job for audit ensure that you upload documents. Detailed instructions are available here:
Uploading Document.

After uploading documents ensure that the OCR process has been completed before hitting the Submit to Auditor button (the OCR icon will appear as a circle in the middle of the screen at the top to show that it is still working)

If uploading documents after initial submission of audit job remember to
– Go to DMS, upload documents
– Select the unsorted folder
– Click on documents you wish to submit and- Share to auditor

Check the audit status of the fund submitted to the auditor

You can manage and review the status of submitted funds here:
Audit Stages in SMSF Sorted Lite

Manage open queries

For managing open queries, refer to:
Managing Open Queries in SMSF Sorted Lite.

Sorted Lite tutorial video

A tutorial video on Sorted Lite is available here:
Sorted Lite Tutorial Video.

Bookmarking supporting documents in Class via trial balance for internal reviewing process

Instructions on preparing workpapers and bookmarking documents are provided here:
Preparing Workpapers.

Financial reports generated from Class and automatically included in your submission to your Cloudoffis Auditor

These include:
– Annual Return – SMSF
– Depreciation Worksheets
– General Ledger
– Investment Income Comparison Report
– Investment Income Summary Report
– Member Statement
– Notes to the Financial Statements
– Operating Statements
– Realised Capital Gains Report
– Statement of Financial Position
– Trial Balance

Managing audit letters (Pre/Post audit letters)

Generate pre and post audit letters using the templates provided by auditors. Instructions are available here:
Auditor Templates & Audit Letters




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Import & Export documents seamlessly between SMSF Sorted & FYI

At Cloudoffis, we are constantly innovating to enhance your SMSF workpaper experience. Document management is a time consuming, yet important job to get right, which is why we’re thrilled to announce our latest integration between SMSF Sorted and FYI.  This exciting integration with FYI, a leading Document Management System (DMS), will revolutionise the way you work by saving you time and reducing effort, whilst keeping your important client documents secure.

“With the FYI integration, SMSF Sorted expands the Accountant’s ecosystem, empowering you to manage documents seamlessly. Together, we’ve unlocked the potential of document management.” – Manish Sheladia, Founder, Cloudoffis

Let’s dive into the details and discover how this integration will benefit you.

  • Import docs securely from FYI into Sorted
    To save you more time and reduce the risk of error, you have the option to select the default FYI cabinet to upload files to SMSF Sorted ensuring the correct documents are stored in the same, selected cabinet every time. You can also filter the results by year, and cabinet and search for the document name from the Search Bar while uploading any document from your existing FYI Cabinet.
  • Tag line items with ease
    Organising your line items just got easier. Our integration allows you to tag-line items against the documents you retrieve from FYI. So you can say goodbye to manual tracking and hello to an effortless organisation.
  • Upload final workpapers back into FYI
    Gone are the days of bouncing between platforms and having to download and upload final documents. Now, once your workpapers are generated, you can effortlessly save them back into your preferred cabinet in FYI, all from with with your SMSF Sorted portal.
  • Make sure you’re on Sorted Pro to enjoy the benefits
    If you are currently using SMSF Sorted Basic, you’ll need to upgrade to SMSF Sorted Pro to take full advantage of the FYI and Cloudoffis integration. To witness the full potential of the FYI and SMSF Sorted integration, we invite you to schedule a demo with us. Our team will guide you through the integration to demonstrate how it can transform your workflow.

Make sure you’re on Sorted Pro to enjoy the benefits

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First class SMSF: How Macquarie saves 40% by using SMSF Sorted Pro

When Christina Mainey from Macquarie Business Accounting began using SMSF Sorted by Cloudoffis in 2020, she quickly witnessed efficiency savings of more than 40%. It’s big news that SMSF Sorted Lite—a core version of SMSF Sorted Pro which includes powerful OCR tools—is now included with Class at no charge. So thousands of SMSF accountants are ready to enjoy similar efficiency gains. But with a simple upgrade to SMSF Sorted Pro, much more is possible. Looking at How Christina and Macquarie use SMSF Sorted Pro shows why—and is just the start of the SMSF revolution on its way with a groundbreaking AI engine that offers next-generation accounting features.

Why Macquarie chose Sorted.

Before SMSF Sorted, Macquarie’s accountants were spending too much time on workpapers—especially with the outsourcing of other firms creating price pressure. Christina knew there were options, but chose SMSF Sorted for the support and integration. “We were already paperless, and we’d trialled a few options—but Cloudoffis SMSF Sorted was head and shoulders above the rest”, she says. According to Christina, the time savings are priceless. “OCR is my favourite because it saves me time as well as the reviewer. Up to 40%—and with the updates and releases we’re expecting that to reach 50% very soon”. Christina also says SMSF Sorted delivered more than she’d bargained for. “I knew it was integrated with Class and BGL—but I had no idea how well. It’s more than trial balances—it has 17 reports with all kinds of checks”.

Next-generation accounting.

For Macquarie, SMSF Sorted Pro is opening the doors to the next generation of SMSF accounting—with the release of a new AI engine for industry-first automation that removes whole accounting steps. “The automated wrap statement reconciliation is next level”, says Christina. “Some of our wrap reports are up to 200 pages—so importing them for automatic reconciliation is a game-changer”. Christina says this kind of automation can often over-promise but not deliver—but not with Cloudoffis and SMSF Sorted Pro. “With other software you expect things and it maybe doesn’t work. With Cloudoffis, you can believe it—and it just gets better with every release”, she says.

Automation and optimisation.

The Cloudoffis AI is built on strong foundations of automating and optimising day-to-day SMSF accounting. Because SMSF accountants have their own methods, Sorted Pro includes 8 ‘Excel-like’ workpapers for easily customised reconciliation checks. Automated push notifications and query alerts keeps workflow moving and save dead time between necessary changes. But for Christina and Macquarie, the bedrock of automation is the over-21 that standardises compliance checks with automated red flags. “With observations, it’s great to double-check my work with observations—whether work tests are met, payment summaries done, pensions allocated—it just really helps”, says Christina.

There’s a portal for that.

The unique Cloudoffis portal—which supports the accounting, review and auditing processes alike—is a huge plus of using SMSF Sorted for Christina. “Our auditors are already using SMSF Auditomation—so we can take full advantage of what’s possible”, she says. “There are fewer queries about workpapers, and we’re using comments to never write anything twice”. But the portal dashboard offers more than just seamless audit integration—it’s a “great snapshot of how many jobs, how many ready for review”, says Christina. “We’re cracking down on budget with very high accuracy”, she says. “It just gets better with every release”.

Your smartest upgrade.

Using SMSF Sorted Pro to revolutionise Macquarie’s SMSF accounting, Christina’s not looking back. “It’s amazing—“I can jump in at night and do a few things, then jump into Class—it’s so easy”. And on whether the upgrade to SMSF Sorted Pro is worthwhile? “Anything less than SMSF Sorted Pro wouldn’t be enough”, Christina says.

Book your live demo today or call 1300-979-457.

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Make SMSF Automation Your Secret Weapon-And Cloudoffis Your General

SMSF accounting used to be a headache. Tedious document-handling, manual reconciliations, repetitive tasks. It chewed up too much time. But not anymore. Cloudoffis has always been built on using automation to improve efficiency and standardise workflow in SMSF preparation and auditing. But now we’re launching a new wave of artificial intelligence features designed to get you ready for tomorrow. The new financial year is just around the corner. If you’re still wasting energy on boring manual tasks, it’s time to try something new. What if you could automate the repetitive stuff, slash input times, get on top of compliance, and speed up your workflows? With Cloudoffis you can.

Liberate Your Expertise

You’re paid to be an SMSF expert, not to do repetitive work. In fact admin elements in SMSF workflow are a big waste of the human talent resource that comes with your years of SMSF experience. Cloudoffis handles the admin stuff, so you can do what you do best. You’re not hired to match  up pages—you’re paid for the human expertise of SMSF preparation. So Cloudoffis takes care of the repetition and lets your expertise take centre stage. When liberated from admin, your ‘signal to noise’ ratio changes—and you have more time and attention for the real value-add work. So Cloudoffis doesn’t replace human beings—it makes them more effective.

One Giant Leap

Cloudoffis was always at the cutting edge of SMSF accounting and auditing. Auditomation has changed how auditors can scale. Now we’re taking it to the next level with new accounting and administration features in SMSF Sorted—with truly intelligent automation. We didn’t settle for automating basic tasks. Sure, they might save you some time. But accountants still have to spend hours poring over documents or manually pulling data into Excel, before you can start applying your expertise. So we took a giant leap, and infused automation with artificial intelligence. The new Cloudoffis AI module scans your PDF statements, integrates with your SMSF admin software, automatically pulls and matches key data—and then reconciles automatically. It uses OCR and machine learning to read your documents, check transactions and reconcile financial data. The Cloudoffis AI automates what previously might have taken up to 8 hours. It helps reconcile tax distributions and components, and holding balances as well as ATO documents—all at the click of a button. There’s a machine learning dimension to this—it gathers anonymised data and applies the patterns, collecting the best thinking in SMSF preparation and applying benchmarked judgments. No more manual input or tedious checking. Hours of work, done in seconds. Seamless. Bulletproof. You’re welcome!

Crystal-Clear Vision

For auditors, reputation is everything. An overlooked breach can cost your client money and put your practice at risk. We’ve got that covered too. Cloudoffis automatically prompts you to enter the information you need to comply with the requirements of the ATO, SISA, SISR and other relevant legislation. There’s a steel thread of compliance throughout the Cloudoffis platform. Automated compliance gives you peace of mind and crystal-clear vision. You stay focused on the preparation or audit, and nothing is missed.

Blaze a New Trail

For accountants, moving your workpapers online is just a first step. The real productivity gains come when you reshape your workflows. Other platforms store data in spreadsheets, but Cloudoffis is different. We built an automated set of workpapers within the Cloudoffis system, so information is always in context, always updated. And we leverage best practices and benchmarks across the industry to bring industry best practice into your workflow. This makes it easy to collaborate between your team and your auditor in a secure environment—seamlessly and with a full audit trail. By standardising and automating repetitive processes, Cloudoffis lets you easily hire new talent, support junior staff, and deliver rapid training. So you can scale on demand, gain efficiency, and blaze a new trail.

Ready for Tomorrow

We first used automation to liberate expertise—for SMSF auditors and accountants. Now we’re using AI to reshape the entire SMSF landscape. But we’re not stopping there. Future versions of Cloudoffis AI will support ATO and ASIC interpretation, plus advanced document management for registrations, trusts, and deeds. Cloudoffis is designed by SMSF specialists to deliver the accuracy, efficiency and reliability your practice needs for SMSF administration and auditing—today and tomorrow. To book a demo, visit us at cloudoffis.com.au or call 1300-979-457.

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SMSF Sorted – Ready for tomorrow with a big change and opportunity

As featured in SMSF Adviser on 7 April, 2021. Read the full article here.

SMSF today. Ready for tomorrow.

Cloudoffis SMSF Sorted, Release v2.5 – Workpapers. SMSFs are all about choosing today what gets you ready for tomorrow. At Cloudoffis, we believe SMSF software should do the same. And what we have in store with this month’s product release will pave a new way. This is a big change. And a big opportunity. …Cloudoffis has introduced an exciting new financial workpapers features to SMSF Sorted… These will save accountants and administrators hours in preparing work papers each year. Easy accessibility within SMSF Sorted means various stakeholders within the firm can collaborate. Recently, we hosted a webinar to 100s of progressive firms, walking through some of these new releases and many more upcoming new features. Watch a recording of the session via the link below, and read on to learn more about the new, and incredibly more efficient, way of conducting workpapers.

It’s time to re-imagine workpapers.

With Cloudoffis’ SMSF Sorted latest release v2.5 “Workpapers”, you will step into the next evolution of workpaper preparation. Drastically minimise:

  1. Code & post methods
  2. Glorified Excel workpapers
  3. Manual data entry
  4. Refreshing and rekeying data

Openly welcome: 

  1. Automated workpapers direct from the source, all in one application!

How has Cloudoffis reinvented Workpapers?

SMSF Sorted’s “Workpapers” is not an Excel workbook—these automated workpapers are reimagining the way you approach workpaper preparation. You’ll be able to preserve integrity and enjoy automated totals, with the added benefit of flexible control. SMSF Sorted, Release v2.5 – Workpapers topline benefits include:

  • Data attached & populated straight from the original source in Class
  • Automatic calculation, tagging against line items and updated on re-import
  • Control and customisation with flexibility to add additional fields or manual data
  • Annual changes automatically updated and applied
  • Everything in one system that fits into your overall SMSF administration process
  • Seamless workflow collaboration and transfer from preparation team to Auditors

This is a very exciting staged roll out. Current workpapers available in this release are:

  1. Direct Property Workpapers
  2. Tax Reconciliation
  3. GST Reconciliation

..with 5 more workpapers coming in the next few weeks. Cloudoffis is doing everything to make sure this new approach to SMSF administration processes is robust and flexible, to ensure your SMSF business is ready for tomorrow. Join us in the evolution of SMSF Sorted – Workpapers. Schedule a Demo to see the new Workpapers live in action!

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SMSF Preparation got easier. An Industry-First product release 2.0

The latest release from SMSF Sorted provides a range of new features designed to assist administrators and large outsourcing firms to manage their jobs, documents, and data whilst, standardizing and slashing processing time per fund. SMSF Sorted can now link to your customers (Accountants/Financial Planners), as well as to your auditors, to ensure there is a single system to manage your complete workflow across multiple stakeholders.

1. Document Management System (DMS)

We’ve completely revolutionized document management by ensuring your document storage and lead schedule referencing are the same. The content in your PDF source documents is turned into structured searchable data for instant search-find referencing. Then, by using bookmark logic to save in-page reference points, you can build out a fully referenced lead schedule by simply saving docs in our DMS. Reviewers, customers, and auditors can then click the lead schedule link to specific in-page reference points saving document handling time through the review chain.

2. Workflow Management (Internal & External)

SMSF Sorted offers you a single dashboard to manage your jobs, assign staff and track job statuses. This also includes management of external stakeholders; the added workflow functionality allows you to share, manage, communicate and track everything you need with your internal staff, customers, and auditors. Our latest release incorporates a new itemized review/re-work/approval workflow for your external customers and auditors. Whether changes are requested by your customer or auditor, SMSF Sorted allows for document changes, re-importing of data from your admin software, and then re-submitting for client approval or auditor sign-off.

3. Portals Portals Portals…

To manage the external part of your workflow, SMSF Sorted allows you to create customer and auditor portals. Customer Portals Connect with your accountant and financial planner customers by creating a free portal from SMSF Sorted. This allows your customers to share docs, review work, approve, raise/respond to queries, track statuses, and request changes/re-work. Auditor Portals You can also connect to your auditor via SMSF Sorted. If they are a non-Cloudoffis auditor, you can create a free read-only version from SMSF Sorted or for best-in-class automation, connect to a Cloudoffis SMSF Auditomation subscriber to further enhance the automation on both sides of the process.  Either option allows you to transfer data and docs, and review/respond to queries.

4. Job Standardisation and Automation

End-of-year processing is standardized and laid out in a clear dashboard to aid in processing, this vastly reduces quality and human error risk. A set of automated compliance checks help to ensure consistency by raising red flags and alerting users to certain points of interest. This includes checking for work test requirements, how effective tax has been allocated as well as if there were any lump sum payments, contra bank entries, or negative balances through the year, to name just a few.

5. Customisation and Integration

The features in our DMS and Workflow have been designed specifically for your SMSF process. If for any reason you cannot completely replace your current DMS or Workflow tool, or if you have other proprietary software such as a client portal, we have the ability and experience to integrate it into your existing systems to ensure you gain maximum efficiency by adding SMSF Sorted into your tech stack. Cloudoffis specializes in automation and workflow technology for accountants, administrators, and auditors in the SMSF space. All systems complement and integrate beautifully with leading SMSF Admin software like Class and BGL. See how our solutions can help your firm, get in touch with us here.  Want to learn more about the SMSF Sorted 2.0 release? Join the upcoming webinar:

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SMSF Sorted 2.0 – Built for SMSF Administrators and Outsource Firms

The latest release from SMSF Sorted provides a range of new features designed to assist administrators and large outsourcing firms to manage their jobs, documents and data whilst at the same time, standardising and slashing processing time per fund. SMSF Sorted can now link to your customers (Accountants/Financial Planners), as well as to your Auditors, to ensure there is a single system to manage your complete workflow across multiple stakeholders.

1. Document Management System (DMS)

We’ve completely revolutionised document management by ensuring your document storage and lead schedule referencing is one and the same. The content in your PDF source documents is turned into structured searchable data for instant search-find referencing. Then, by using bookmark logic to save in-page reference points, you are able to build out a fully referenced lead schedule by simply saving docs in our DMS. Reviewers, customers and auditors can then click lead schedule links to specific in-page reference points saving document handling time all the way through the review chain.

2. Workflow Management (Internal & External)

SMSF Sorted offers you a single dashboard to manage your jobs, assign staff and track job statuses. This also includes management of external stakeholders; the added workflow functionality allows you to share, manage, communicate and track everything you need with your internal staff, customers and auditors. Our latest release incorporates a new itemised review/re-work/approval workflow for your external customers and auditors. Whether changes are requested by your customer or auditor, SMSF Sorted allows for document changes, re-importing of data from your admin software and then re-submitting for client approval or auditor sign off.

3. Portals Portals Portals…

To manage the external part of your workflow, SMSF Sorted allows you to create customer and auditor portals. Customer Portals Connect to your accountant and financial planner customers by creating them a free portal from SMSF Sorted. This allows your customers to share docs, review work, approve, raise/respond to queries, track statuses and request changes/re-work. Auditor Portals You can also connect to your auditor via SMSF Sorted. If they are a non-Cloudoffis auditor, you can create them a free read-only version from SMSF Sorted or for best in class automation, connect to a Cloudoffis SMSF Auditomation subscriber to further enhance the automation on both sides of the process.  Either option allows you to transfer data, docs and review/respond to queries.

4. Job Standardisation and Automation

End-of-year processing is standardised and laid out in a clear dashboard to aid in processing, this vastly reduces quality and human error risk. A set of automated compliance checks help to ensure consistency by raising red flags and alerting users to certain points of interest. This includes checking for work test requirements, how effective tax has been allocated as well as if there were any lump sum payments, contra bank entries or negative balances through the year, to name just a few.

5. Customisation and Integration

The features in our DMS and Workflow have been designed specifically for your SMSF process. If for any reason you cannot completely replace your current DMS or Workflow tool, or if you have other proprietary software such as a client portal, we have the ability and experience to integrate into your existing systems to ensure you gain maximum efficiency by adding SMSF Sorted into your tech stack. Cloudoffis specialises in automation and workflow technology for accountants, administrators and auditors in the SMSF space. All systems compliment and integrate beautifully with leading SMSF Admin software like, Class and BGL. See how our solutions can help your firm, get in touch with us here.  Want to learn more about the the SMSF Sorted 2.0 release? Join the upcoming webinar: 

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