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Auditomation and beyond: How a family audit business got its time back

SMSF is about choosing today what gets you ready for tomorrow. For Daniel Surjenko of award-winning SMSF auditors Superannuation Audit Services, moving to the cloud was about creating a better future—for the firm. “In moving to the cloud, we knew we’d reap the benefits of modernisation—including speeding up our process, sharpening accuracy and creating uniformity”, says Daniel. “What we didn’t realise is that moving to the cloud would create a better future—for our family.” In reducing errors, creating flexibility and reducing stress, Cloudoffis gave Daniel and the team more time for living. “We have more time to be a family,” says Daniel.

Writing on the wall.

Superannuation Audit Services was founded in 1996 by Denise Surjenko—Daniel’s wife—to provide independent SMSF auditing services to public practitioners. Since then, the business has built a reputation based on continued excellence and a personalised, on-shore service. They’ve also seen the industry change drastically. “Audit legislation is an ever-changing game,” says Daniel, “Staying ahead of changes is critical—it’s what clients have always relied on us to do.” It’s one of the reasons Superannuation Audit Services performs over 1200 audits annually and has retained foundation clients for over a quarter of a century. “When it came to going paperless, the writing was already on the wall,” says Daniel, “Well before COVID, we’d noticed the digitisation of our industry—we knew we needed to act or face getting left behind.” For Daniel and the team, improving efficiencies was critical—staying paper-based was restricting their growth. “In addition, our clients were going cloud-based,” says Daniel, “We didn’t want to be the bottleneck—we had to integrate or wave goodbye.”

Choosing the right software.

Moving to the cloud was not something Daniel took lightly. “We had reservations about automation in general,” says Daniel, “Our process and filing system was watertight and built to last—we needed absolute confidence that our software could match that.” Initially, Daniel considered building their own software. “While on the face of it, it seemed like the better route would be to build software in-house, giving us complete ownership over it,” says Daniel, “But we quickly realised the costs and risks involved.” According to analytics firm Gallup, custom IT projects overrun by 27% on average and ‘one in six projects had a cost overrun of 200% on average and a schedule overrun of almost 70%.’ ” “We understood how damaging inaccurate cost estimations and project overruns can be”, says Daniel, “The ease, security and transparency we’d get from choosing to buy vs. build made the decision a no-brainer for us.”

Choosing the right partner.

Having decided to buy, it was time to find the right partner. Daniel interviewed multiple SMSF software providers, even flying to Sydney to personally meet with them. “Choosing to work with Cloudoffis was a very considered decision,” says Daniel, “They had the best value to service combination, a second-to-none user interface and user experience, and enterprise-grade security.” “We also had access to their key staff and we trusted them. The exceptional training they provided for our staff meant no one was left behind.” The future doesn’t wait—Cloudoffis’ plug-and-play solution took Superannuation Audit Services from on-boarded to auditing in a matter of weeks. Like Superannuation Audit Services, the Cloudoffis team is based in Australia. It means businesses and their clients can access personal support from an expert local team—on-demand. “We went paperless—without the learning curve,” says Daniel, “Everyone’s loved it.”

Prepped ahead of a pandemic.

With young kids at home, Daniel and Denise often worked remotely—and encouraged their staff to do the same. “Before Cloudoffis, we were still running around with stacks of paperwork,” says Daniel, “Once we moved to the cloud, we could do everything securely online—from document organisation to receiving files, reviewing work, sharing jobs and populating reports. We were well ahead of the technology curve.” When COVID hit—and competitors scrambled to stay afloat amid world-wide lockdowns—Superannuation Audit Services didn’t miss a beat. “We had clients messaging ‘are you still around,’ ” says Daniel, “and we were like ‘nothing’s changed here!’ ”. In fact, Daniel and the team were helping their clients get on the cloud too. “Cloudoffis offers training for clients in how to use their portals,” says Daniel, “Going that extra mile has kept us highly competitive.”

More time for living.

Going paperless has shown Superannuation Audit Services the way of the future. “We can standardise every job—no matter the source. We have uniformity across all staff members—making reviewing easier. We’re freed up to do marketing because we’re not drowning. And we’re quicker—with a faster audit process there’s just more time for everything,” says Daniel. That includes being a family. “We’re less stressed and have a better lifestyle. Despite lockdown, we’re able to stay fit—we go to the park at lunchtime with the kids and have time to help them with school and assignments,” says Daniel. “With SMSF Auditomation we got our time back, achieved growth and are closer than ever as a family.” There’s also excitement about what’s possible with new Cloudoffis AI features in SMSF Sorted for Accountants—which will make the workflow for Auditors even more efficient.. “We’ve seen Cloudoffis evolve—they’re consistently reducing pain points and we couldn’t be happier,” says Daniel, “Compliance review still has a manual, human side—so we’re excited about the possibilities from new releases on the administration and transfer to audit side, like AI-driven data matching, which could transform our efficiency.”

Consistent, compliant and automated, SMSF Auditomation leverages tech to free you from the grunt work—leaving more time for what counts. Book your live demo today or call 1300-979-457.

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How pandemic breakout affected the business & brought a breakthrough

It’s a trying time for businesses. The global economy is reeling from the effects of Coronavirus, impacting the livelihood of people worldwide. In Australia, auditing and accounting businesses walk a tightrope—on one side, remote work has become a safety challenge-on the other, there’s no margin for error in SMSF accuracy and compliance. With the help of Cloudoffis, SMSF business leaders-like hmh Advisory’s Sarah Molinaro-have been able to innovate amidst adversity. Cloudoffis was built for SMSF to be ready for tomorrow-so hmh Advisory used it to stay in front of the remote work revolution. For over a decade Sarah ran the SMSF department at hmh Advisory-in their physical offices of course. “When lockdown hit, we had to adapt fast,” she says. “From one day to the next, our entire SMSF team was confined to home. Our paper-based accounting audit system was great—but it wasn’t going to cut it during the pandemic.”

Poised for paperless.

As a specialist, Sarah came to hmh Advisory to run the SMSF department. She’d re-designed and re-built their paper-based systems for very high standardisation. Sarah supervises a team of 3 to 4 staff and personally reviews every fund before it goes to audit. She’d been looking at going paperless—but was wary of risking quality, and wary of the initial admin investment. “We have over 240 funds, from $100k to $15M—with about half of our clients using our financial planning services. There’s high complexity around member balances, pensions, investments such property and options trading”. “We’d seen Cloudoffis at the SMSF Association conference in the Gold Coast”, says Sarah. “We knew from using their SMSF Auditomation product that they offer great support—but we feared the admin burden, and had some older staff who were unsure about the technology side”.

Pandemic plug and play.

Then lockdown hit—and software was a non-negotiable. Remote work was suddenly required. After APES-110 industry changes, hmh found auditors using Cloudoffis SMSF Auditomation, and made the jump to using Cloudoffis SMSF Sorted for the accounting side. Fears of too much admin were soon blown away. “We were up and running in a matter of weeks,” says Sarah, “The tools worked seamlessly with Class and our existing software, and the onboarding process was smooth—even for hesitant members of our team.” It helps that the Cloudoffis team is based in Australia—giving businesses access to all the local support and guidance they need to succeed. We also run on Amazon Australia servers covered by Australian security law and protocol. “No other provider came close to giving us the reassurance we got from Cloudoffis,” says Sarah, “Having support—and our data—here in Australia was priceless.”

Remote and flexible with the cloud.

For Sarah and her team, opting for cloud SMSF software meant they could continue to service their clients even while working from home-at the same standard and quality they’d built their reputation on. “We have team members  working in different locations. With a secure digital ecosystem, we can confidently deliver anywhere and anytime.” says Sarah, “Working remotely has been a big success.” Digital transformation might be a necessity during the remote revolution. But the future of SMSF isn’t just about today. At Cloudoffis, it’s about getting ready for tomorrow. Our SMSF tools leverage technology to transform underlying processes and supercharge SMSF businesses. “Cloudoffis technology reduces time spent on routine, repetitive tasks, resulting in a much more efficient end of year process,” Sarah says, “It improves profitability, efficiency and allows the team to better leverage their value elsewhere.”

Ready for tomorrow.

The pandemic has changed the way we all do business. For Sarah and the hmh Advisory team, it’s shown them the way of the future. “We can work from anywhere. We’re saving hours per fund. There’s no double handling. And we have an excellent workpaper system that’s easy to use,” says Sarah. There’s also a buzz about what’s possible with the new Cloudoffis AI features. “We use BT Panorama for financial planning clients —we’re keen to try the new features like AI driven, automated platform statement reconciliations—they could be a gamechanger for our efficiency”, says Sarah. Cloudoffis features have helped hmh go paperless, optimise processes and enjoy an end-to-end workflow. It’s transformed their ecosystem into a streamlined, automated, well-oiled machine—all in the midst of a pandemic. Sarah’s advice to SMSF accountants and administrators poised to go paperless with Cloudoffis? “Just do it,” says Sarah. “More and more  of our clients are sending documents electronically, -it’s the new normal and Cloudoffis helps you get ready for it”. The future knocks on every door—at Cloudoffis we’re here to help you answer.

Book your live demo today. In 15-mins, our support team will show you how to get your SMSF business ready for tomorrow..

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Make SMSF Automation Your Secret Weapon-And Cloudoffis Your General

SMSF accounting used to be a headache. Tedious document-handling, manual reconciliations, repetitive tasks. It chewed up too much time. But not anymore. Cloudoffis has always been built on using automation to improve efficiency and standardise workflow in SMSF preparation and auditing. But now we’re launching a new wave of artificial intelligence features designed to get you ready for tomorrow. The new financial year is just around the corner. If you’re still wasting energy on boring manual tasks, it’s time to try something new. What if you could automate the repetitive stuff, slash input times, get on top of compliance, and speed up your workflows? With Cloudoffis you can.

Liberate Your Expertise

You’re paid to be an SMSF expert, not to do repetitive work. In fact admin elements in SMSF workflow are a big waste of the human talent resource that comes with your years of SMSF experience. Cloudoffis handles the admin stuff, so you can do what you do best. You’re not hired to match  up pages—you’re paid for the human expertise of SMSF preparation. So Cloudoffis takes care of the repetition and lets your expertise take centre stage. When liberated from admin, your ‘signal to noise’ ratio changes—and you have more time and attention for the real value-add work. So Cloudoffis doesn’t replace human beings—it makes them more effective.

One Giant Leap

Cloudoffis was always at the cutting edge of SMSF accounting and auditing. Auditomation has changed how auditors can scale. Now we’re taking it to the next level with new accounting and administration features in SMSF Sorted—with truly intelligent automation. We didn’t settle for automating basic tasks. Sure, they might save you some time. But accountants still have to spend hours poring over documents or manually pulling data into Excel, before you can start applying your expertise. So we took a giant leap, and infused automation with artificial intelligence. The new Cloudoffis AI module scans your PDF statements, integrates with your SMSF admin software, automatically pulls and matches key data—and then reconciles automatically. It uses OCR and machine learning to read your documents, check transactions and reconcile financial data. The Cloudoffis AI automates what previously might have taken up to 8 hours. It helps reconcile tax distributions and components, and holding balances as well as ATO documents—all at the click of a button. There’s a machine learning dimension to this—it gathers anonymised data and applies the patterns, collecting the best thinking in SMSF preparation and applying benchmarked judgments. No more manual input or tedious checking. Hours of work, done in seconds. Seamless. Bulletproof. You’re welcome!

Crystal-Clear Vision

For auditors, reputation is everything. An overlooked breach can cost your client money and put your practice at risk. We’ve got that covered too. Cloudoffis automatically prompts you to enter the information you need to comply with the requirements of the ATO, SISA, SISR and other relevant legislation. There’s a steel thread of compliance throughout the Cloudoffis platform. Automated compliance gives you peace of mind and crystal-clear vision. You stay focused on the preparation or audit, and nothing is missed.

Blaze a New Trail

For accountants, moving your workpapers online is just a first step. The real productivity gains come when you reshape your workflows. Other platforms store data in spreadsheets, but Cloudoffis is different. We built an automated set of workpapers within the Cloudoffis system, so information is always in context, always updated. And we leverage best practices and benchmarks across the industry to bring industry best practice into your workflow. This makes it easy to collaborate between your team and your auditor in a secure environment—seamlessly and with a full audit trail. By standardising and automating repetitive processes, Cloudoffis lets you easily hire new talent, support junior staff, and deliver rapid training. So you can scale on demand, gain efficiency, and blaze a new trail.

Ready for Tomorrow

We first used automation to liberate expertise—for SMSF auditors and accountants. Now we’re using AI to reshape the entire SMSF landscape. But we’re not stopping there. Future versions of Cloudoffis AI will support ATO and ASIC interpretation, plus advanced document management for registrations, trusts, and deeds. Cloudoffis is designed by SMSF specialists to deliver the accuracy, efficiency and reliability your practice needs for SMSF administration and auditing—today and tomorrow. To book a demo, visit us at cloudoffis.com.au or call 1300-979-457.

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The Emerging Auditor: Finally, we could scale an independent auditor

Auditor independence has rocked the way our sector does SMSF. Small auditors face a stark choice—exit or grow. So scaling SMSF audits matters more than ever—especially doing it accurately, sustainably and profitably. That’s just what Platinum Audits CEO Matthew Williams has done. Platinum Audits has gone from 85% paper-based to 100% paperless. Along the way he’s positioned Platinum audits perfectly for the audit growth opportunity knocking after APES-110. As SMSF develops there are winners and losers—we talked with Matthew about how Platinum Audits is ready for tomorrow.

From Little Things

Matthew started as an employee at Platinum, then took ownership in 2011. After a key client left with two-thirds of Platinum’s funds-Matthew learnt the value of resilience. “It was clear that scale mattered—we needed to diversify and grow” he says. Platinum recovered and diversified, growing its customer base from 4 to 14 clients, with 800 funds. Originally Brisbane-focused, Platinum Audits now works across Australia, and plans to grow to 2000 funds by the end of the year. It’s an expansion only possible with the right software, says Matthew. “Cloudoffis automates 40% of our workload—and that’s really just the beginning of how it helps”.  

Goodbye Paper-Hello Cloud

Four years ago, 85% of Matthew’s Platinum Audits business involved paper-based audits. Today, it’s 100% paperless and 100% on the cloud with Cloudoffis. Change can be hard and SMSF is a very moveable feast. Matthew knew that unlocking his team’s collaboration meant getting everything in one place but he expected it to be a tough ask. “As an auditor, I expected overpromising and underdelivering. But Cloudoffis gave me the opposite”, he says. “The support was phenomenal on the phone, online the more we engaged the easier it became.”  

Offshore Without the Exposure

For Platinum audits, moving to Cloudoffis created the systems that Matthew used to hire and train new staff—including the offshore talent that makes margins resilient while growth skyrockets. And in SMSF, offshore hiring is no mean feat. With SMSF unique to Australia it’s a challenge to find trained talent overseas. But at Platinum Audits, Matthew’s met the challenge. With Cloudoffis I’ve been able to standardise systems and make training videos—with most of our training on video I can hire and train faster than I’d imagined possible”. “We bring someone on, and they’re doing audits at an 80% level in literally days—then in just months they’re working at 98% level, and it’s just myself as signing partner doing that crucial 2%”, he says.  With seven of his nine employees working offshore, Matthew uses Cloudoffis to make sure skills remain relevant as SMSF systems evolve. “Individual training modules can quickly be updated as rules and regulations mature which Cloudoffis is brilliant at keeping up with”. “Now I can pick up 5000 new funds, and I know I can hire ten people, maintain quality and keep risk low,” says Matthew. “Otherwise, I’d be up all night worrying about it.”  

Automation as Evolution

So how did Matthew find the time to make those videos on newly standardised processes? Automation was the bedrock of that evolution. Platinum automated 40% of the previously manual checking-so everyone could focus on higher value tasks. It can be hard to trust automation but Cloudoffis is built for repetition. “As an auditor, I trust nothing”, says Matthew. “For the first few months I’d manually check the system. But I never found an error. And I realised—I could rely on Cloudoffis for accuracy. Seeing how it kept up with changes, I realised I could rely on Cloudoffis to stay abreast of compliance changes”. That reliance and trust follows through to the engagement with the Australian-based Cloudoffis support team. “They’re overdelivering on support—there’s a generosity. They’ll call outside hours, they fix any bugs quickly and easily. It’s like having an audit business partner-I can call them and have a conversation about interpretation”, says Matthew.

Your SMSF Audit Future Knocks

“The challenges to scaling an audit business are real” says Matthew. “There’s a fear factor—what will happen to our reputation? There’s a fear of not knowing. But with the systems, processes and people in place—it’s all so possible”. Matthew sees Cloudoffis as a trustworthy partner on the journey. “I assumed their promise of 40% time savings really meant 20%. Actually it’s been 40-50%. Sometimes 60%”. With trust comes opportunity. “It adds up to growth.  By the end of the calendar year, Platinum Audits plan to grow from 800 to 2000 files”, says Matthew. “And because Cloudoffis cover the accounting side with Sorted, we know we have a competitive edge as more accountants come on board”. Auditor independence means more competition. The ‘pure-play’ auditors that scale in the ecosystem will win. With Cloudoffis auditing software as a partner, your business can evolve—and thrive. At Cloudoffis we’re optimistic about the future of SMSF, and we’re ready to listen to your needs. We believe the SMSF software you choose today should prepare you for tomorrow and the years to come. The future knocks on every door – we’re here to help you answer. Auditor, administrator or accountant? Cloudoffis has a solution tailored for you.

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SMSF Sorted – Ready for tomorrow with a big change and opportunity

As featured in SMSF Adviser on 7 April, 2021. Read the full article here.

SMSF today. Ready for tomorrow.

Cloudoffis SMSF Sorted, Release v2.5 – Workpapers. SMSFs are all about choosing today what gets you ready for tomorrow. At Cloudoffis, we believe SMSF software should do the same. And what we have in store with this month’s product release will pave a new way. This is a big change. And a big opportunity. …Cloudoffis has introduced an exciting new financial workpapers features to SMSF Sorted… These will save accountants and administrators hours in preparing work papers each year. Easy accessibility within SMSF Sorted means various stakeholders within the firm can collaborate. Recently, we hosted a webinar to 100s of progressive firms, walking through some of these new releases and many more upcoming new features. Watch a recording of the session via the link below, and read on to learn more about the new, and incredibly more efficient, way of conducting workpapers.

It’s time to re-imagine workpapers.

With Cloudoffis’ SMSF Sorted latest release v2.5 “Workpapers”, you will step into the next evolution of workpaper preparation. Drastically minimise:

  1. Code & post methods
  2. Glorified Excel workpapers
  3. Manual data entry
  4. Refreshing and rekeying data

Openly welcome: 

  1. Automated workpapers direct from the source, all in one application!

How has Cloudoffis reinvented Workpapers?

SMSF Sorted’s “Workpapers” is not an Excel workbook—these automated workpapers are reimagining the way you approach workpaper preparation. You’ll be able to preserve integrity and enjoy automated totals, with the added benefit of flexible control. SMSF Sorted, Release v2.5 – Workpapers topline benefits include:

  • Data attached & populated straight from the original source in Class
  • Automatic calculation, tagging against line items and updated on re-import
  • Control and customisation with flexibility to add additional fields or manual data
  • Annual changes automatically updated and applied
  • Everything in one system that fits into your overall SMSF administration process
  • Seamless workflow collaboration and transfer from preparation team to Auditors

This is a very exciting staged roll out. Current workpapers available in this release are:

  1. Direct Property Workpapers
  2. Tax Reconciliation
  3. GST Reconciliation

..with 5 more workpapers coming in the next few weeks. Cloudoffis is doing everything to make sure this new approach to SMSF administration processes is robust and flexible, to ensure your SMSF business is ready for tomorrow. Join us in the evolution of SMSF Sorted – Workpapers. Schedule a Demo to see the new Workpapers live in action!

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Exciting & new features developed for Auditomation (Release 4.11)

What’s new with Auditomation?

Cloudoffis, one of Australia’s cloud-based providers of SMSF preparation and audit automation technology, has released SMSF Auditomation 4.11. Auditomation Release 4.11 includes 2 more API updates for BGL 360 observations and reports, it also includes our first additional module offer. Our new worksheet module (to be purchased separately) offers additional functionality for spreadsheets as well as accepting additional formats.

Additional BGL Reports

The BGL360 API integration with Cloudoffis has been further enhanced to include:

  • Investment Income Comparison
  • Member Statement

Both these reports will run automatically in Observations and be available under the Financial Reports section of the Auditomation portal. The seamless integration with BGL is reducing the need for manual processes, providing further efficiency gains and all the while making collaboration with Accountants even easier. Spreadsheet Module (purchased separately) This module will allow users to open, edit and save Excel files in the Cloudoffis without having to leave the portal.  (This module is not included in the standard subscription and is available to be purchased separately.)

To find out more regarding structure, pricing and functionality. Please call or email our sales team. To our clients, thanks again for your support—for getting your SMSF together and for making Cloudoffis a staple part of your SMSF workflow processes. We have many more exciting releases planned, some of which will provide the biggest ever efficiency gains! Cloudoffis has revolutionised what’s possible for SMSF Accountants and Auditors alike. Combining 20 years SMSF expertise and industry-first automation technology, the systems halve your processing time and completely manage your workflow. See how Cloudoffis is a staple part of better SMSF workflow processes. Book a Demo Today.

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Cloudoffis has joined the Accounting Business Expo for the 3rd time

Cloudoffis joins Australia’s premier virtual exhibition and conference for the Accounting industry for the third time around, happening on 16-17 November 2020! This year, the Accounting Business Expo will go LIVE online, and will be bringing together business owners, managers, finance decision makers, and accountancy and bookkeeping professionals, to learn, network, and explore the latest tools and innovations for business and career advancement. On 16th November 2020 at 15.30, Clint Estavilla, Cloudoffis’ Head of SMSF Sorted, will be presenting SMSF Outsourcing vs Automation – Advantages, Challenges, and Best Practices. During this session, the following will be covered to help firms make more informed decisions about SMSF processing:

  • Understand which solution is most efficient and best aligns with your firm’s strategy
  • Learn about the benefits and pitfalls of outsourcing versus automation
  • Find out the opportunity gap automation fills with workflow and efficiency in your SMSF process
  • Various use cases and workflows that technology supports in light of recent independence and firm structure changes

Cloudoffis will also be running two separate Tech Talk’s to make sure you entire SMSF workflow is covered end-to-end, look out for:

  1. An Integrated And Automated SMSF Workflow–No Matter Your Process
  2. Plug & Play your SMSF –The Power Of Cloudoffis Integration

Admission for this virtual expo is FREE, and one ticket will grant you access to all the webinars. Get your ticket through this link.

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Cloudoffis & Heffron’s Super Intensive Day joined as Gold Partners

Cloudoffis continues to make cloud-based SMSF Preparation and Audit Automation solutions accessible to more accountants and professionals through meaningful partnerships with other key players in the market. This includes information dissemination and education to improve the lives of many professionals. Next month, Cloudoffis gears up to join Heffron’s Super Intensive Day as Gold Partners, happening virtually on the 5th November 2020. During the event, Cloudoffis will be sponsoring the “Ethics In Practice” session happening from 10.30-11.30. This Q&A formatted session will be covering ethics requirements for both Accountants and Advisers through an SMSF lens with practical examples that many attendees will be able to relate to.

With all the recent Auditor Independence (APES110) changes, ethics plays a very important role. Cloudoffis is proud to strengthen an already very close working relationship with Heffron and further support this topic; by providing a very structured yet flexible process that allows for high quality SMSF workflows, no matter your internal or external structure. Admission for the whole-day Super Intensive event is $540. This includes access to the event platform for two months after the event for those who are unable to attend every session on the day, and other post-event Q&A webinars that will be announced. This event provides up to 14.75 hours CPD from all FASEA categories, not just technical competence — ideal for SMSF auditors, accountants and advisers alike. For more information or to register, visit https://www.heffron.com.au/events/super-intensive-day. And to see how Cloudoffis is supporting ethics in SMSF practice, schedule a private demo today.

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A premier event where Cloudoffis and BGL are together at RegTech 2020!

As one of the leading providers in Australia of cloud-based SMSF Preparation and Audit Automation solutions, Cloudoffis fully supports other key players in the industry, geared towards helping businesses supercharge their digital transformations for better customer experiences. This year, BGL’s premier event, RegTech 2020, is taking to digital space with a focus on ‘ENGAGE’. Cloudoffis returns for a fourth consecutive year as proud Platinum Sponsors to join in on a day of learning and inspirational experience, to encourage professionals to turn big ideas into even bigger actions.

This event gives Accounting businesses the tools and knowledge needed to go to the next level while strengthening connections within the community; from small to big firms–from company professionals to SMSF experts. Not to be missed in lead up to the event on 28 October 2020, 2 PM AEST, Cloudoffis will be talking about its industry-first integration with BGL Workpapers–and how SMSF professionals can maximize enhanced features to streamline SMSF processes and improve the ways they engage with clients, people, and technology.

The Cloudoffis and BGL Workpapers integration fulfills the vision of further streamlining the SMSF process from engagement through to completion. BGL RegTech 2020 is a free event.

Registrations are available via this link.

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SMSF Preparation got easier. An Industry-First product release 2.0

The latest release from SMSF Sorted provides a range of new features designed to assist administrators and large outsourcing firms to manage their jobs, documents, and data whilst, standardizing and slashing processing time per fund. SMSF Sorted can now link to your customers (Accountants/Financial Planners), as well as to your auditors, to ensure there is a single system to manage your complete workflow across multiple stakeholders.

1. Document Management System (DMS)

We’ve completely revolutionized document management by ensuring your document storage and lead schedule referencing are the same. The content in your PDF source documents is turned into structured searchable data for instant search-find referencing. Then, by using bookmark logic to save in-page reference points, you can build out a fully referenced lead schedule by simply saving docs in our DMS. Reviewers, customers, and auditors can then click the lead schedule link to specific in-page reference points saving document handling time through the review chain.

2. Workflow Management (Internal & External)

SMSF Sorted offers you a single dashboard to manage your jobs, assign staff and track job statuses. This also includes management of external stakeholders; the added workflow functionality allows you to share, manage, communicate and track everything you need with your internal staff, customers, and auditors. Our latest release incorporates a new itemized review/re-work/approval workflow for your external customers and auditors. Whether changes are requested by your customer or auditor, SMSF Sorted allows for document changes, re-importing of data from your admin software, and then re-submitting for client approval or auditor sign-off.

3. Portals Portals Portals…

To manage the external part of your workflow, SMSF Sorted allows you to create customer and auditor portals. Customer Portals Connect with your accountant and financial planner customers by creating a free portal from SMSF Sorted. This allows your customers to share docs, review work, approve, raise/respond to queries, track statuses, and request changes/re-work. Auditor Portals You can also connect to your auditor via SMSF Sorted. If they are a non-Cloudoffis auditor, you can create a free read-only version from SMSF Sorted or for best-in-class automation, connect to a Cloudoffis SMSF Auditomation subscriber to further enhance the automation on both sides of the process.  Either option allows you to transfer data and docs, and review/respond to queries.

4. Job Standardisation and Automation

End-of-year processing is standardized and laid out in a clear dashboard to aid in processing, this vastly reduces quality and human error risk. A set of automated compliance checks help to ensure consistency by raising red flags and alerting users to certain points of interest. This includes checking for work test requirements, how effective tax has been allocated as well as if there were any lump sum payments, contra bank entries, or negative balances through the year, to name just a few.

5. Customisation and Integration

The features in our DMS and Workflow have been designed specifically for your SMSF process. If for any reason you cannot completely replace your current DMS or Workflow tool, or if you have other proprietary software such as a client portal, we have the ability and experience to integrate it into your existing systems to ensure you gain maximum efficiency by adding SMSF Sorted into your tech stack. Cloudoffis specializes in automation and workflow technology for accountants, administrators, and auditors in the SMSF space. All systems complement and integrate beautifully with leading SMSF Admin software like Class and BGL. See how our solutions can help your firm, get in touch with us here.  Want to learn more about the SMSF Sorted 2.0 release? Join the upcoming webinar:

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